PRESS RELEASE
14TH October 2015
Leading Healthcare and Manufacturing business reclaims one day a week thanks to HR solution
One of the UK’s leading Independent Healthcare Solutions and Manufacturing business is reporting an increase in productivity equivalent to one extra day a week after implementing the Equator HR solution throughout the entire business.
Millbrook Industries Limited is a rapidly growing company, which via its two subsidiary companies operates a number of healthcare contracts across multiple sites in the UK. Over the last 2 years the company has increased its headcount by almost 50%, highlighting the need to have a robust HR system in place to manage its resources.
Previously, staff records were recorded on a single spreadsheet and managed by a small designated team within the company’s HR department. Such a reliance on human intervention meant that data was often out-of-date, incorrect, or contained duplicate entries. Instead, Equator HR perfectly complements the company’s existing business processes and allows managers across the company’s 23 locations to access, and manage, accurate employee data remotely.
Today, Equator HR is available to over 40 managers
across the business who are all able to access and manage employee records
remotely, and in real-time, meaning the number of HR enquiries dealt with at
the company’s central HR department has also significantly reduced.
Neil Mecklenburgh, HR Director at Millbrook Industries explained how implementing Equator HR has reduced the number of HR queries his department deals with.
“Since implementing Equator HR across the business, our management team has been able to access individual staff records, retrieve next of kin information and access annual leave allowances for staff quickly and easily. This has led to a significant reduction in the number of HR requests we receive from our team, saving us tens of hours each month. This time saving has seen our productivity increase, enabling us to dedicate more time to other areas of HR.”
To further strengthen the solution, Millbrook Industries has also added the Equator HR Employee Portal module, which places employees themselves in charge of updating their own records. The module allows the business to set its own access permissions, so staff can only access certain areas of the solution. For Millbrook, new members of staff are able to upload their personal information to Equator HR, which is then updated by them as and when there is a change of circumstances, ensuring records are current and correct.
By making employees more responsible for updating their personal records and information, Millbrook Industries has saved considerable time and reduced the amount of administration work that its HR team has to carry out, freeing up key personnel to focus on other areas of the business.
“Our previous process of employees sending over personal records for them to be manually inputted was a laborious task. Using Equator HR we have been able to cut out the middle man, with employees now able to upload their information directly to Equator HR. This has streamlined our business processes and resulted in an increase in productivity amongst HR staff who are no longer manually inputting records. Furthermore, by placing employees in charge of their own records we have also increased data integrity. Previously, data was only ever as good as the person inputting it, which could result in data becoming out of date; but by placing employees in charge of their own records they are able to update their information at any time, as and when necessary,” Neil explained.
Throughout implementation K3 Syspro worked with key users at Millbrook Industries to adapt Equator HR to complement the business’ existing processes. The company has also benefitted from attending a variety of tailored training days, to ensure Millbrook Industries, among other users of the solution, continues to gain the greatest return on investment from Equator HR.
This ongoing, tailored support, has also enabled the company to accommodate a number of changes to HR legislation, most notably the recent changes to holiday pay and commission. Millbrook Industries has been able to accommodate such legislative changes with minimal disruption, thanks to a number of workflows that have been set up within Equator HR.
“HR legislation is updated and amended frequently, which can cause some unexpected disruption to some HR functions. However, Equator HR is able to deal with the complexity of HR legislation with ease, affording us peace of mind as a business that we are first and foremost operating legally, but also efficiently,” Neil commented.
Millbrook Industries continues to benefit from ongoing
support today, ensuring the company continues to gain increased functionality
and maximum benefits from its overall investment.
-ENDS-
About
Equator
Equator from K3 provides companies across a
diverse range of industries with a fully integrated human resources
software solution encompassing Payroll, Time and Attendance, Access Control, Shopfloor Data Collection and
Personnel Management.
Equator is available as discrete modules or as a
fully integrated suite of software.
It can integrate with most desktop, ERP and back office systems and has
comprehensive functionality which
is enhanced further by its native ability to capture data electronically, in real time, using devices
barcodes, proximity tags, biometric readers and touch screen technology,
including iPhones and
android devices
K3 have been designing, developing and
implementing our equator human resource solution for more than 20 years
and the unrivalled functionality is matched by product support
and on-going development. Tens
of thousands of employees use the solution 24 hours a day 365 days a year and
it is available as an on premise, Cloud, SaaS or bureaux service
For
further information, please contact:-
Editorial – Kelly Fleming,
Marketing Executive, K3 Syspro on 0161 876 4498, or
John Edden, Bridge PR
& Media Services on 024 76 520025, or e-mail john@bridgepr.co.uk.